Software for special machine building: every order with a real margin.
MaschPilot is the order management software for special machine builders and plant engineering companies. Parts lists, shortages, purchasing, stock, time, service and CE file in one system – and job costing runs automatically alongside.
No credit card required – 30 days free, ends automatically.
- Export your data any time
- Cloud or on-premises
- Cancel monthly
- English, German, French & Spanish
Excel, CAD, accounting, email – and nobody knows the real margin.
Most build-to-order manufacturers run their projects with five tools that do not talk to each other. That costs money every month.
Job costing? Some day.
The real margin is known weeks after delivery – if at all. The next quotation is priced on gut feeling again.
Missing parts at assembly start
The parts list lives in Excel, copied from CAD. What is missing shows up at the workbench. Express freight and penalties follow.
Stock nobody trusts
Parts are ordered twice or are not there. Counting starts when it is already too late.
Service from memory
Spare parts and maintenance make good money – but run on email and the knowledge of a few colleagues.
One system for the whole order.
Built for companies that manufacture to customer order – not for series production. No implementation project, no consultants.
Automatic job costing
Material at average cost, labour at the rate when booked, subcontracting, purchase invoices and expenses – against budget and sales price. With a margin forecast while the order is running.
No more Excel job costing
CAD parts list → purchase order
Import parts lists from Inventor or SolidWorks, assemblies included. The shortage list knows reservations, open orders, minimum stock and lead times.
No more missing parts at assembly start
Stock you can trust
Every movement is an immutable booking: who, when, why, stock afterwards. Reservations per project, partial picking, QR labels and the stock app for Android and iPhone.
No duplicate orders
Service as recurring revenue
As-built parts list per serial number, spare parts lists for customers, maintenance plans with due dates and service orders that are billed like projects.
More spare parts and maintenance revenue
CE file & acceptance
Checklist for the technical documentation under EU Machinery Regulation 2023/1230 per machine, linked to the project documents. Sign FAT/SAT protocols on a tablet, as PDF.
Ready for 20 January 2027
One plan for the whole workshop
Phases with dependencies, a portfolio Gantt across all orders, capacity per person including absences from Personio. Projects at risk are flagged.
No late surprises
Release & change management
Parts are in work, released or obsolete. Released design data and BOMs are frozen; changes go through change orders with review, approval and an impact analysis on assemblies, projects, machines and purchase orders.
No change gets lost
Master data without duplicates
Numbering schemes per category, unique part numbers, a warning for similar parts, attributes per category with filters. Compare revisions and read every change in the history.
Existing parts get reused
CRM, tasks & documents
Customers, suppliers and manufacturers with contacts and activities. Tasks with assignees, a calendar, documents per project and part with categories, revisions and 3D view.
Everything about the order in one place
Special machine building software
For engineer-to-order companies with 5 to 150 employees – leaner than a classic ERP.
Learn more →Parts list & CAD import
Import CAD parts lists, apply changes, release assemblies.
Learn more →Job costing
Running job costing with budget vs. actual and margin forecast.
Learn more →Purchasing, shortages & stock
Shortage list, orders, goods receipt and stock with QR scanning.
Learn more →Project & capacity planning
Phases, dependencies, portfolio Gantt and capacity per person.
Learn more →CE file & documentation
Technical file under the Machinery Regulation, FAT/SAT with signature.
Learn more →Service & maintenance
Machine records, maintenance plans, service orders and spare parts lists.
Learn more →Integrations
lexoffice, Clockodo, Personio – and custom interfaces.
Learn more →Use cases
How typical special machine and plant builders work with MaschPilot.
Learn more →What MaschPilot already does today.
The complete feature set – included in every plan, integrations from Professional.
Projects & planning
- Projects with customer, dates, budget and sales price
- Phases with dependencies and a portfolio Gantt
- Capacity per person, including absences
- Tasks with assignees, calendar with day overview
- Projects at risk and due items on the dashboard
Parts & BOMs
- Parts catalog with categories, units and supplier prices
- CAD import from CSV or Excel, assemblies and item numbers
- Revised parts lists update the project (only the changes)
- Where-used: assemblies and projects per part
- Numbering schemes, attributes and a similar-part warning
Release & changes
- Lifecycle: in work, released, obsolete
- Release with a frozen snapshot per revision
- Change orders with review, approval and impact analysis
- Revision compare of data and BOM
- Complete change history per part
Stock
- Immutable stock bookings with resulting stock
- Reservations per project, partial picking and returns
- Minimum stock and average cost
- QR labels and scanning in the browser
- Stock app for Android and iPhone with fingerprint/Face ID
Purchasing
- Shortage list with reservations, open orders and lead times
- “Arrives too late” warning against the need date
- Draft orders per supplier, rounded to minimum quantities
- Purchase order as PDF or by email to the supplier
- Goods receipt with partial deliveries
Time & costs
- Timer and manual booking, also on tasks
- Team booking for whole assembly crews
- Expenses: travel, hotel, mileage
- Job costing with margin forecast, budget vs. actual
- Labour hours and cost per person and task
Machines, service & CE
- Machine record with serial number, warranty and as-built parts list
- Maintenance plans with due dates, billable service orders
- Spare parts lists as PDF for customers
- CE file according to Annex IV of the Machinery Regulation
- FAT/SAT protocols signed on a tablet
Company & admin
- CRM for customers, suppliers and manufacturers with activities
- Documents with categories, revisions, ZIP download and 3D viewer
- Custom roles and permissions, low-cost shop-floor seats
- English, German, French and Spanish
- Full export and GDPR data access with one click
Your benefits for CE marking
The EU Machinery Regulation 2023/1230 applies from 20 January 2027 – only a few days left. MaschPilot keeps the technical documentation per machine right on the order.
No last-minute rush before shipping
The technical documentation is built up during the order – not in the week the machine leaves the building.
A clear list of what is required
Checklist per machine according to Annex IV of Regulation (EU) 2023/1230 – including the new items on safety-related software and protection against corruption.
All evidence in one place
Drawings, circuit diagrams and test reports are linked straight from the project documents instead of being searched for in folders and emails.
Progress visible to everyone
Every item is done, open or not applicable – with a person responsible and a due date.
Signed acceptance as proof
Sign FAT and SAT protocols on a tablet and file them as PDF – helpful for later liability questions, too.
Exact record of what was delivered
The handover creates the machine record with serial number and as-built parts list – the basis for spare parts and service.
Retention made easy
Everything stays stored per machine and supports the required retention period of 10 years.
Ready for 20 January 2027
From this day on the Machinery Regulation applies without a transition period – with MaschPilot you are prepared.
No credit card required – 30 days free, ends automatically.
The software supports the documentation but does not replace the conformity assessment. Responsibility remains with the manufacturer.
From quotation to service – without switching systems.
Quotation
Import the CAD parts list, cost it and create a quotation draft directly in lexoffice.
Purchasing
Shortages with delivery dates, orders per supplier, goods receipt with partial deliveries.
Assembly
Reserve and pick material, book time with a timer, record expenses.
Acceptance
Work through the CE file, sign FAT/SAT, hand over the machine with its serial number.
Service
Maintenance plans, service orders and spare parts lists over the whole lifetime.
Scan parts, book them out, done.
With the "MaschPilot Lager" app, the warehouse books out parts right at the shelf – no paper slips, no typing them in at the PC later.
- Scan with the phone camera: MaschPilot QR labels, every scan counts one piece. Part numbers can also be typed or captured with a handheld scanner.
- Straight onto the project: choose a project and pick the parts on its parts list in one step – reservations are settled, material costs go straight into the job costing.
- Stock at a glance: location and current stock for every part, with a warning when stock is too low.
- Sign in with fingerprint or Face ID instead of a password – the app locks itself after a while in the background.
- No extra cost: sign in with the normal MaschPilot account, shop-floor seats included. Permissions stay as set in role management.
Illustration of the "MaschPilot Lager" app
What proper job costing is worth.
If you know your real costs, you price the next quotation correctly. Even a few percent of price correction exceed the licence cost many times over.
Possible additional profit per year
€90,000
Try it free nowNo credit card required
Example calculation: orders × order value × price correction. Fewer missing parts, duplicate orders and additional service revenue are not included. No guarantee of any particular result.
Your software – adapted to your business.
Every special machine builder works differently. On request we adapt MaschPilot to your processes and can also run it on your own servers.
Custom changes
Missing a field, a report or an interface? Our development team extends MaschPilot specifically for your requirements – and you keep receiving all updates.
- Your own fields, forms, workflows and reports
- Interfaces to ERP, PDM/PLM, accounting or machine control
- Document templates in your design: quotations, purchase orders, protocols
- Free requirements analysis and a binding quotation
On-premises operation
Your data should not leave the building? MaschPilot also runs on your own servers or in your private cloud – with the same features as in the cloud.
- Installation via Docker or Kubernetes (Helm)
- Your data stays in your data centre
- Updates and support by us – or by your IT
- Licence and support model by agreement
No migration. No double entry.
MaschPilot works with what you already pay for.
- lexoffice: synchronise customers, quotations and purchase invoices; create quotation and installment invoice drafts directly.
- Clockodo or Personio: import hours, absences in calendar and capacity planning.
- Inventor & SolidWorks: import parts lists as CSV or Excel, structured lists become assemblies; a revised list updates the project instead of doubling quantities.
- 3D viewer: view STEP, IGES, STL, OBJ and 3MF directly in the browser.
Licences for the shop floor, not just the office
Fitters and electricians get low-cost shop-floor seats: time, expenses, stock and service orders – nothing else. So nobody shares logins any more.
- Low-cost shop-floor seats for fitters and the warehouse
- Roles and permissions fully configurable
- Only project managers see costs and margins
Trust is built in.
- Every customer has a separate, isolated workspace.
- Complete export including documents at any time with one click.
- Developed and operated by Punitech GmbH in Baden-Württemberg, Germany.
- GDPR data processing agreement included – available online.
- On request on-premises on your own servers.
Start without risk
30 days with all Professional features, no credit card. Afterwards we make you an offer that fits your team – or your workspace becomes read-only and you export your data. No automatic renewal, no hidden costs.
Create workspaceFrequently asked questions
Who is MaschPilot for?
Do I need a credit card for the trial?
Does MaschPilot replace my ERP or accounting?
Can MaschPilot be adapted to our processes?
Can I run MaschPilot on my own servers?
How long does the rollout take?
Which languages is MaschPilot available in?
Can I export my data?
Does the software do the CE conformity assessment for me?
Is there an app for the warehouse?
Know what your next order earns.
Create your workspace and import your first parts list – today.
No credit card required – 30 days free, ends automatically.
- Cancel monthly
- Export your data any time